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Cut Photocopy Paper Online Sourcing
CommerceZone is Africa’s foremost e-Procurement Solution Provider, delivering BEE procurement, strategic sourcing and online sourcing services to a growing list of clients.
These services have revolutionised their clients’ procurement practices, eliminating many paper-based and labour-intensive processes while ensuring transparency and improved control. CommerceZone also leverages the combined spending power of its clients in order to achieve significant and tangible cost savings. In effect, CommerceZone enables the delivery of quality goods and services at the most competitive prices. CommerceZone is committed to sourcing and delivering an ever-widening range of commodity products to clients at the lowest possible cost from commercially sound suppliers with verifiable BEE credentials, thereby assisting clients to meet their own BEE targets.
Business ChallengeOne commodity product utilised by every business is cut photocopy paper. There are numerous suppliers in the market as cost of entry is low. As a result, pricing is extremely competitive.
In line with its commitment to deliver quality goods and services to clients at a competitive price, CommerceZone sought to contract with a cut photocopy paper supplier that would:
SolutionCommerceZone utilised its e-RFI (a web-based Request for Information tool) and e-Bidding (a customisable web-based reverse auction tool) solutions to:
The CommerceZone Cut Photocopy Paper sourcing team identified nine potential suppliers. They were invited to participate by completing an online RFI document. Six suppliers who met the following minimum requirements, according to the criteria determined by the sourcing team, were permitted to proceed to the next stage of the process:
They all had:
Each of the suppliers was evaluated in terms of their BEE and Commercial credentials. These scores were added together, to give each supplier an aggregate score which would later be used in determining the short list of suppliers to take further part in the process.
The ProcessHaving met CommerceZone’s criteria, the six suppliers were invited to participate in a live, online e-Bidding process which lasted just less than 60 minutes. An opening bid price was set by CommerceZone and suppliers had to meet or better that price. As suppliers submitted their bids, they were informed only whether or not theirs was the lowest bid. If their bid was not the lowest, they could adjust their bid throughout the event and improve their bidding position if they so chose.
Following the event, CommerceZone could view a comprehensive report enabling the sourcing team to evaluate the suppliers’ responses. At the conclusion of the bidding process, two suppliers were short-listed based on their bid prices AND their commercial and BEE scores. These suppliers then met with the CommerceZone sourcing team for further presentations and negotiations. Based on these meetings, a final recommendation was made.
ResultsThe online sourcing process has enabled CommerceZone clients to procure A grade, 80gsm, white, cut A4 photocopy paper at significant cost savings:
In addition, the supplier will:
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