CommerceZone's e-Procurement solution ensures absolute control over procurement expenditure before the fact, replacing cumbersome paper-based ordering systems with an efficient electronic solution. CommerceZone's e-Procurement solution can be intergrated with financial systems and capture all procurement transaction data in an intelligent way, which ensures meaningful reporting and data-analysis. A reporting tool has been created to support various reporting requirements such as admin reports and spend and savings reports.
 
The e-Procurement platform also provides online procurement reporting. Clients can track, measure and effectively report on preferential procurement spend. Armed with this information, an organisation is able to manage their compliance through their Preferential Procurement Policy, ensuring that a healthy scorecard is achieved and maintained.
 
CommerceZone's e-Procurement solution enables clients to reduce spend, streamline procurement process and enforce policy compliance.

 

Buy Side and Supply Side applications are available through CommerceZone's e-Procurement solution. For more information on the various applications available click on Buy Side applications or Supply Side applications.

The buy side applications that CommerceZone offers are: 

VortalBuy provides an internet based procurement system that employees can use to create, manage, and track their own orders while the procurement or finance department retains central control. The system ensures policies and preferred suppliers and pricing agreements are adhered to.

 

The streamlined ordering system helps increase productivity and control  while helping eliminate errors made when paper ordering processes are followed. Policies can be enforced with unprecedented control and procurement costs can be lowered by cutting  transaction overheads, controlling maverick spend, and having preferred supplier agreements maximized.

The VortalBuy Invoice Module is a web-based application that helps the creditors department to match invoices, purchase orders and goods receipts.  In order to do the 3-way matching, all three documents must be on VortalBuy.  The purchase order (PO) is generated on VortalBuy, and the goods are received against the  applicable PO on the VortalBuy system.  When the invoice is received, it is captured on VortalBuy through the invoicing module. Once this is done, the invoice, purchase order and good receipt can be matched.  A matched invoice can be integrated to accounts payable in the financial system as an invoice to pay,  thus completing the Purchase-to-Pay process.

The Vortal reporting tool has been created to support reporting requirements a client may have. Admin reports, Spend, Savings and Preferential Procurement reports can be generated. The tool has been created to handle different viewing rights for users so that only the data a selected user may view is displayed for that user.

The supply side applications that CommerceZone offers are:

VortalSupply is a browser-based application that enables suppliers to manage purchase orders and change purchase orders on the web through a specific web page on VortalSupply. VortalBuy is integrated into VortalSupply. Through VortalSupply suppliers can access the latest information on purchase orders, delivery information, and payment status pertaining to orders buyers have created using VortalBuy.